CAREERS
PROPOSAL MANAGER
An exciting opportunity has arisen for a Proposal Manager to join a leading FM and Infrastructure Service Company, operating across the UK. The ideal candidate will be a strategic thinker and excel at managing tenders from start to finish.
ABOUT SEE SERVICES
SEE Services deliver facilities management and infrastructure support services to organisations across the UK. Recognised for our quality delivery combined with a personal touch, customers trust us to comply, maintain and sustain their properties. With contracted projects spanning diverse sectors including retail, NHS, schools, and care homes, SEE Services offers a vibrant environment where your expertise will have a meaningful impact on our customers’ business world.
DUTIES
Track and oversee all bids and bids for projects throughout the company
Request bids from portals, vendors, subcontractors, and contractors for services
Identify relevant bids through portal notification/ searches and notify relevant members of staff
Prepare bids, bids summaries, bid packages, and bid documents
Manage tender workload
Assist in the completion of supplier questionnaires throughout the business
Compile and analyse bid data
Assist in contract / tender negotiation
Presentations in relation to interview
Provide direction to management, staff, and vendors regarding bid processes and communications
Manage the whole bid process from identification of bid, to upload and post tender interview, clarifications
Proactively seek feedback regarding bid procedures and services
Liaise with relevant departments to compile all information including finance, training, health and safety and projects to ensure successful completion
Work closely with management, staff, and vendors to ensure smooth bidding procedures
Work closely with management staff to compile the commercial element and ensure a compliant bid
RESPONSIBILITIES
Research, compile, and analyse project requirements, specifications, and bid packages, and summarise key findings and risks for project team review
Analyse bid packages, conduct bid evaluations, and host at bid launch
Manage bid distribution, including primary distribution of bid packages, as well as distribution of bid packages to subcontractors and vendors
Promote and maintain positive relationships with project stakeholders
Write a comprehensive bid response to all questions
Update and maintain project calendars
Coordinate the bid clarifications and management of resources for completion
Create and maintain bid library and tender files
Maintain tender email account and portal requirements including registration and maintenance
Perform other duties as assigned
Minimum of 5-7 years of construction industry experience, with at least 3 years of experience, ideally in mechanical, electrical and building industry
REQUIREMENTS AND SKILLS
(ideally) Minimum of 5 years’ successful experience in a bid management role
Ability to communicate effectively with various departments
Manage the whole tender process
Ability to be forthcoming and creative to enable full compliant tender completion
Ability to manage multiple submissions across divisions at one time